Cleaning Staff Labor Cost Calculator
Calculate the total labor cost for your cleaning staff, including hourly wages, benefits, payroll taxes, and overhead expenses.
Formula
Regular Wages (per worker/yr) = Hourly Wage × Hours/Week × Weeks/Year
Overtime Wages (per worker/yr) = (Hourly Wage × 1.5) × Overtime Hours/Week × Weeks/Year
Total Base Wages = (Regular Wages + Overtime Wages) × Number of Workers
Benefits Cost = Total Base Wages × (Benefits Rate / 100)
Payroll Tax Cost = Total Base Wages × (Payroll Tax Rate / 100)
Overhead Cost = Total Base Wages × (Overhead Rate / 100)
Total Annual Labor Cost = Total Base Wages + Benefits + Payroll Taxes + Overhead
Effective Cost per Hour = Total Annual Labor Cost ÷ Total Annual Hours Worked
Assumptions & References
- Overtime is calculated at 1.5× the regular hourly rate, per the U.S. Fair Labor Standards Act (FLSA). Verify local laws for your jurisdiction.
- The default payroll tax rate of 7.65% reflects the U.S. employer share of FICA (6.2% Social Security + 1.45% Medicare). FUTA adds up to 0.6% on the first $7,000 of wages; adjust accordingly.
- Benefits rate typically covers health insurance, dental, vision, paid time off (PTO), and retirement contributions. The U.S. Bureau of Labor Statistics (BLS) reports benefits average 30–40% of wages for service workers; 20% is a conservative estimate.
- Overhead / Admin rate covers uniforms, cleaning supplies, training, workers' compensation insurance, and administrative costs. Adjust based on your actual expenses.
- Benefits are calculated on total base wages (regular + overtime) as a simplification; some benefits (e.g., health insurance) may be flat per-employee costs in practice.
- This calculator provides estimates only. Consult a payroll professional or accountant for precise labor cost accounting.
- References: U.S. BLS Employer Costs for Employee Compensation (ECEC); IRS Publication 15 (Circular E); FLSA overtime rules (29 CFR Part 778).