Commercial Cleaning Bid Calculator
ANA›Life Services Authority›National Calculator Authority›Commercial Cleaning Bid Calculator
.calc-container { max-width: 640px; margin: 2rem 0; padding: 1.5rem; background: #fff; border: 1px solid #ddd; border-radius: 8px; box-shadow: 0 1px 3px rgba(0,0,0,0.06); font-family: system-ui, -apple-system, sans-serif; } .calc-container h3 { font-family: Georgia, serif; font-size: 1.15rem; color: #1a1a1a; margin-bottom: 1rem; padding-bottom: 0.5rem; border-bottom: 2px solid var(--ac, #3d5a80); } .calc-row { display: flex; align-items: center; gap: 0.75rem; margin-bottom: 0.75rem; flex-wrap: wrap; } .calc-row label { min-width: 160px; font-size: 0.9rem; color: #333; font-weight: 500; } .calc-row input[type="number"], .calc-row select { flex: 1; min-width: 120px; max-width: 200px; padding: 0.5rem 0.6rem; border: 1px solid #ccc; border-radius: 4px; font-size: 0.9rem; font-family: system-ui, sans-serif; color: #1a1a1a; background: #fafaf8; } .calc-row input:focus, .calc-row select:focus { outline: none; border-color: var(--ac, #3d5a80); box-shadow: 0 0 0 2px rgba(26,74,138,0.12); } .calc-row .unit { font-size: 0.82rem; color: #888; min-width: 30px; } .calc-btn { display: inline-block; margin-top: 0.5rem; padding: 0.55rem 1.5rem; background: var(--ac, #3d5a80); color: #fff; border: none; border-radius: 4px; font-size: 0.9rem; font-weight: 600; cursor: pointer; font-family: system-ui, sans-serif; } .calc-btn:hover { opacity: 0.9; } .calc-result { margin-top: 1.25rem; padding: 1rem 1.25rem; background: #f0f6fc; border-left: 3px solid var(--ac, #3d5a80); border-radius: 0 6px 6px 0; display: none; } .calc-result.visible { display: block; } .calc-result-label { font-size: 0.78rem; text-transform: uppercase; letter-spacing: 0.06em; color: #666; margin-bottom: 0.25rem; } .calc-result-value { font-size: 1.6rem; font-weight: 700; color: var(--ac, #3d5a80); } .calc-result-detail { font-size: 0.85rem; color: #555; margin-top: 0.5rem; line-height: 1.5; } .calc-note { margin-top: 1rem; font-size: 0.8rem; color: #888; font-style: italic; } .calc-grid { display: grid; grid-template-columns: 1fr 1fr; gap: 0.75rem; margin-top: 0.75rem; } .calc-grid-item { padding: 0.6rem 0.8rem; background: #f8f9fa; border-radius: 4px; border: 1px solid #eee; } .calc-grid-item .label { font-size: 0.75rem; color: #888; text-transform: uppercase; letter-spacing: 0.04em; } .calc-grid-item .value { font-size: 1.1rem; font-weight: 600; color: #1a1a1a; } @media (max-width: 720px) { .calc-row { flex-direction: column; align-items: flex-start; gap: 0.3rem; } .calc-row label { min-width: auto; } .calc-row input[type="number"], .calc-row select { max-width: 100%; width: 100%; } .calc-grid { grid-template-columns: 1fr; } } .calc-chart { margin: 1rem 0; text-align: center; } .calc-chart svg { max-width: 100%; height: auto; } .calc-chart-legend { display: flex; flex-wrap: wrap; justify-content: center; gap: 0.6rem 1.2rem; margin-top: 0.6rem; font-size: 0.8rem; color: #555; } .calc-chart-legend span { display: inline-flex; align-items: center; gap: 0.3rem; } .calc-chart-legend i { display: inline-block; width: 10px; height: 10px; border-radius: 2px; font-style: normal; } .calc-related { max-width: 640px; margin: 2rem 0 1rem; padding: 1.25rem 1.5rem; background: #f8f9fa; border: 1px solid #e8e8e8; border-radius: 8px; } .calc-related h3 { font-family: Georgia, serif; font-size: 1rem; color: #1a1a1a; margin: 0 0 0.75rem; padding-bottom: 0.4rem; border-bottom: 2px solid var(--ac, #3d5a80); } .calc-related-list { list-style: none; padding: 0; margin: 0 0 0.75rem; display: grid; grid-template-columns: 1fr 1fr; gap: 0.4rem 1.5rem; } .calc-related-list li a { font-size: 0.88rem; color: var(--ac, #3d5a80); text-decoration: none; } .calc-related-list li a:hover { text-decoration: underline; } .calc-browse-all { margin: 0.5rem 0 0; font-size: 0.9rem; font-weight: 600; } .calc-browse-all a { color: var(--ac, #3d5a80); text-decoration: none; } .calc-browse-all a:hover { text-decoration: underline; } @media (max-width: 720px) { .calc-related-list { grid-template-columns: 1fr; } }
Commercial Cleaning Bid Calculator
Estimate a competitive commercial cleaning bid based on square footage, cleaning frequency, labor rates, and supply costs.
Total Square Footage (sq ft)
Cleaning Frequency (visits per month)
Number of Cleaners per Visit
Hours per Cleaner per Visit
Hourly Wage per Cleaner ($/hr)
Labor Burden Rate (% of wages — taxes, insurance, benefits)
Supply Cost per 1,000 sq ft per Visit ($)
Monthly Equipment / Overhead Cost ($)
Desired Profit Margin (%)
Calculate Bid
function comCalc() { // --- gather inputs --- var sqft = parseFloat(document.getElementById('com-sqft').value); var freq = parseFloat(document.getElementById('com-freq').value); var workers = parseFloat(document.getElementById('com-workers').value); var hours = parseFloat(document.getElementById('com-hours').value); var wage = parseFloat(document.getElementById('com-wage').value); var burden = parseFloat(document.getElementById('com-burden').value); var supplies = parseFloat(document.getElementById('com-supplies').value); var equipment = parseFloat(document.getElementById('com-equipment').value); var margin = parseFloat(document.getElementById('com-margin').value);
var errors = []; if (isNaN(sqft) || sqft = 100) errors.push("Profit margin must be between 0 and 99%.");
var resultDiv = document.getElementById('com-result'); if (errors.length > 0) { resultDiv.style.display = 'block'; resultDiv.innerHTML = 'Please fix the following:' + errors.map(function(e){ return ''; }).join('') + ''; return; }
// --- core formulas --- // Labor cost per visit (before burden) var laborPerVisit = workers * hours * wage;
// Burden multiplier: total labor cost per visit including taxes/insurance var burdenMultiplier = 1 + (burden / 100); var totalLaborPerVisit = laborPerVisit * burdenMultiplier;
// Monthly labor cost var monthlyLabor = totalLaborPerVisit * freq;
// Supply cost per visit: (sqft / 1000) * supply rate var supplyPerVisit = (sqft / 1000) * supplies; var monthlySupplies = supplyPerVisit * freq;
// Total monthly cost before margin var monthlyDirectCost = monthlyLabor + monthlySupplies + equipment;
// Apply profit margin: bid = cost / (1 - margin%) // This ensures margin is a true percentage of revenue, not markup on cost var marginDecimal = margin / 100; var monthlyBid = monthlyDirectCost / (1 - marginDecimal);
// Per-visit bid var perVisitBid = monthlyBid / freq;
// Annual bid var annualBid = monthlyBid * 12;
// Profit per month var monthlyProfit = monthlyBid - monthlyDirectCost;
// Production rate: sq ft cleaned per labor hour var totalLaborHoursPerVisit = workers * hours; var productionRate = sqft / totalLaborHoursPerVisit;
// Cost per sq ft per visit var costPerSqftPerVisit = monthlyDirectCost / freq / sqft; var bidPerSqftPerVisit = perVisitBid / sqft;
function fmt(n) { return '$' + n.toFixed(2).replace(/\B(?=(\d{3})+(?!\d))/g, ','); } function fmtN(n, d) { return n.toFixed(d !== undefined ? d : 0).replace(/\B(?=(\d{3})+(?!\d))/g, ','); }
resultDiv.style.display = 'block'; resultDiv.innerHTML = '### Bid Estimate Results ' + '' + 'Labor Cost per Visit' + fmt(totalLaborPerVisit) + '' + 'Supply Cost per Visit' + fmt(supplyPerVisit) + '' + 'Monthly Labor Cost' + fmt(monthlyLabor) + '' + 'Monthly Supply Cost' + fmt(monthlySupplies) + '' + 'Monthly Equipment / Overhead' + fmt(equipment) + '' + 'Total Monthly Direct Cost' + fmt(monthlyDirectCost) + '' + 'Recommended Bid — Per Visit' + fmt(perVisitBid) + '' + 'Recommended Bid — Per Month' + fmt(monthlyBid) + '' + 'Recommended Bid — Per Year' + fmt(annualBid) + '' + 'Monthly Profit' + fmt(monthlyProfit) + '' + 'Bid per Sq Ft per Visit$' + bidPerSqftPerVisit.toFixed(4) + '' + 'Production Rate' + fmtN(productionRate, 0) + ' sq ft / labor hr' + ''; }
#### Formulas Used
Labor Cost per Visit = Workers × Hours/Visit × Hourly Wage × (1 + Burden Rate)
Supply Cost per Visit = (Square Footage ÷ 1,000) × Supply Rate per 1,000 sq ft
Monthly Direct Cost = (Labor/Visit + Supply/Visit) × Visits/Month + Monthly Overhead
Monthly Bid = Monthly Direct Cost ÷ (1 − Profit Margin %)
The margin formula ensures profit margin is a true percentage of revenue (not a markup on cost).
Per-Visit Bid = Monthly Bid ÷ Visits per Month
Annual Bid = Monthly Bid × 12
Production Rate = Square Footage ÷ (Workers × Hours per Visit)
#### Assumptions & References
- Labor burden (25–35% is typical) covers payroll taxes (FICA ~7.65%), workers' comp, unemployment insurance, and benefits. Source: SCORE, SBA
- Industry production rates typically range from 1,500–3,500 sq ft per labor hour depending on facility type. Source: BSCAI (Building Service Contractors Association International)
- Supply costs of $3–$8 per 1,000 sq ft per visit are common for standard commercial cleaning. Source: Cleaning Business Today
- Profit margins of 10–28% are typical for commercial cleaning contractors. Source: IBISWorld Janitorial Services Industry Report
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