FMLA Eligibility and Leave Hours Calculator

ANA›Life Services Authority›National Calculator Authority›FMLA Eligibility and Leave Hours Calculator

.calc-container { max-width: 640px; margin: 2rem 0; padding: 1.5rem; background: #fff; border: 1px solid #ddd; border-radius: 8px; box-shadow: 0 1px 3px rgba(0,0,0,0.06); font-family: system-ui, -apple-system, sans-serif; } .calc-container h3 { font-family: Georgia, serif; font-size: 1.15rem; color: #1a1a1a; margin-bottom: 1rem; padding-bottom: 0.5rem; border-bottom: 2px solid var(--ac, #3d5a80); } .calc-row { display: flex; align-items: center; gap: 0.75rem; margin-bottom: 0.75rem; flex-wrap: wrap; } .calc-row label { min-width: 160px; font-size: 0.9rem; color: #333; font-weight: 500; } .calc-row input[type="number"], .calc-row select { flex: 1; min-width: 120px; max-width: 200px; padding: 0.5rem 0.6rem; border: 1px solid #ccc; border-radius: 4px; font-size: 0.9rem; font-family: system-ui, sans-serif; color: #1a1a1a; background: #fafaf8; } .calc-row input:focus, .calc-row select:focus { outline: none; border-color: var(--ac, #3d5a80); box-shadow: 0 0 0 2px rgba(26,74,138,0.12); } .calc-row .unit { font-size: 0.82rem; color: #888; min-width: 30px; } .calc-btn { display: inline-block; margin-top: 0.5rem; padding: 0.55rem 1.5rem; background: var(--ac, #3d5a80); color: #fff; border: none; border-radius: 4px; font-size: 0.9rem; font-weight: 600; cursor: pointer; font-family: system-ui, sans-serif; } .calc-btn:hover { opacity: 0.9; } .calc-result { margin-top: 1.25rem; padding: 1rem 1.25rem; background: #f0f6fc; border-left: 3px solid var(--ac, #3d5a80); border-radius: 0 6px 6px 0; display: none; } .calc-result.visible { display: block; } .calc-result-label { font-size: 0.78rem; text-transform: uppercase; letter-spacing: 0.06em; color: #666; margin-bottom: 0.25rem; } .calc-result-value { font-size: 1.6rem; font-weight: 700; color: var(--ac, #3d5a80); } .calc-result-detail { font-size: 0.85rem; color: #555; margin-top: 0.5rem; line-height: 1.5; } .calc-note { margin-top: 1rem; font-size: 0.8rem; color: #888; font-style: italic; } .calc-grid { display: grid; grid-template-columns: 1fr 1fr; gap: 0.75rem; margin-top: 0.75rem; } .calc-grid-item { padding: 0.6rem 0.8rem; background: #f8f9fa; border-radius: 4px; border: 1px solid #eee; } .calc-grid-item .label { font-size: 0.75rem; color: #888; text-transform: uppercase; letter-spacing: 0.04em; } .calc-grid-item .value { font-size: 1.1rem; font-weight: 600; color: #1a1a1a; } @media (max-width: 720px) { .calc-row { flex-direction: column; align-items: flex-start; gap: 0.3rem; } .calc-row label { min-width: auto; } .calc-row input[type="number"], .calc-row select { max-width: 100%; width: 100%; } .calc-grid { grid-template-columns: 1fr; } } .calc-chart { margin: 1rem 0; text-align: center; } .calc-chart svg { max-width: 100%; height: auto; } .calc-chart-legend { display: flex; flex-wrap: wrap; justify-content: center; gap: 0.6rem 1.2rem; margin-top: 0.6rem; font-size: 0.8rem; color: #555; } .calc-chart-legend span { display: inline-flex; align-items: center; gap: 0.3rem; } .calc-chart-legend i { display: inline-block; width: 10px; height: 10px; border-radius: 2px; font-style: normal; } .calc-related { max-width: 640px; margin: 2rem 0 1rem; padding: 1.25rem 1.5rem; background: #f8f9fa; border: 1px solid #e8e8e8; border-radius: 8px; } .calc-related h3 { font-family: Georgia, serif; font-size: 1rem; color: #1a1a1a; margin: 0 0 0.75rem; padding-bottom: 0.4rem; border-bottom: 2px solid var(--ac, #3d5a80); } .calc-related-list { list-style: none; padding: 0; margin: 0 0 0.75rem; display: grid; grid-template-columns: 1fr 1fr; gap: 0.4rem 1.5rem; } .calc-related-list li a { font-size: 0.88rem; color: var(--ac, #3d5a80); text-decoration: none; } .calc-related-list li a:hover { text-decoration: underline; } .calc-browse-all { margin: 0.5rem 0 0; font-size: 0.9rem; font-weight: 600; } .calc-browse-all a { color: var(--ac, #3d5a80); text-decoration: none; } .calc-browse-all a:hover { text-decoration: underline; } @media (max-width: 720px) { .calc-related-list { grid-template-columns: 1fr; } }

FMLA Eligibility and Leave Hours Calculator

Determine whether an employee qualifies for Family and Medical Leave Act (FMLA) protections and calculate the total leave hours available during the applicable 12-month period.

Total Number of Employees at All Locations

FMLA applies only to employers with 50 or more employees within 75 miles.

Employees Within 75 Miles of Employee's Worksite

Count all employees at the worksite and within a 75-mile radius.

Months Employed by This Employer

Must be at least 12 months (need not be consecutive).

Hours Worked in the Past 12 Months

Must be at least 1,250 hours in the 12 months preceding the leave.

Type of Leave Requested

Standard FMLA (12 weeks) Military Caregiver Leave (26 weeks)

Military caregiver leave applies when caring for a covered servicemember with a serious injury or illness.

Employee's Standard Weekly Hours

Used to convert leave weeks into equivalent hours.

FMLA Leave Hours Already Used This Year

Enter hours of FMLA leave already taken in the current 12-month leave year.

Calculate FMLA Eligibility & Leave Hours

function fmlCalc() { var resultDiv = document.getElementById("fml-result"); resultDiv.innerHTML = ""; resultDiv.className = "calc-result";

// --- Gather Inputs --- var employerSize = parseFloat(document.getElementById("fml-employer-size").value); var nearbyEmployees = parseFloat(document.getElementById("fml-nearby-employees").value); var monthsEmployed = parseFloat(document.getElementById("fml-months-employed").value); var hoursWorked = parseFloat(document.getElementById("fml-hours-worked").value); var leaveType = document.getElementById("fml-leave-type").value; var weeklyHours = parseFloat(document.getElementById("fml-work-schedule").value); var leaveUsed = parseFloat(document.getElementById("fml-leave-used").value) || 0;

// --- Validation --- var errors = []; if (isNaN(employerSize) || employerSize 168) errors.push("Standard weekly hours must be between 1 and 168."); if (leaveUsed 0) { resultDiv.innerHTML = "Please correct the following:" + errors.map(function(e){ return ""; }).join("") + ""; resultDiv.classList.add("calc-result-error"); return; }

// --- FMLA Eligibility Criteria (29 U.S.C. § 2611) --- // Criterion 1: Employer must have 50+ employees within 75 miles of worksite var coveringEmployer = (nearbyEmployees >= 50);

// Criterion 2: Employee must have worked for employer for at least 12 months var tenureEligible = (monthsEmployed >= 12);

// Criterion 3: Employee must have worked at least 1,250 hours in past 12 months var hoursEligible = (hoursWorked >= 1250);

var eligible = coveringEmployer && tenureEligible && hoursEligible;

// --- Leave Entitlement Calculation --- // Standard FMLA: 12 workweeks in a 12-month period (29 U.S.C. § 2612(a)(1)) // Military Caregiver: 26 workweeks in a single 12-month period (29 U.S.C. § 2612(a)(3)) var maxWeeks = (leaveType === "military") ? 26 : 12;

// Total entitled leave hours = max weeks × employee's standard weekly hours var totalLeaveHours = maxWeeks * weeklyHours;

// Remaining leave hours = total entitled − hours already used (floor at 0) var remainingLeaveHours = Math.max(0, totalLeaveHours - leaveUsed); var remainingWeeks = remainingLeaveHours / weeklyHours;

// Intermittent leave: FMLA may be taken in increments as small as 1 hour // Minimum increment = 1 hour (employer policy may allow smaller) var minIncrement = 1; // hour

// --- Build Result HTML --- var statusColor = eligible ? "#2e7d32" : "#c62828"; var statusText = eligible ? "✓ ELIGIBLE for FMLA Leave" : "✗ NOT Eligible for FMLA Leave";

var html = "### " + statusText + " ";

// Eligibility breakdown table html += ""; html += "" + "Eligibility Criterion" + "Required" + "Your Value" + "Met?" + "";

function row(label, required, actual, met) { var icon = met ? "✓" : "✗"; var color = met ? "#2e7d32" : "#c62828"; return "" + label + "" + "" + required + "" + "" + actual + "" + "" + icon + ""; }

html += row("Covered Employer (≥50 employees within 75 mi)", "≥ 50", nearbyEmployees.toLocaleString(), coveringEmployer); html += row("Minimum Tenure", "≥ 12 months", monthsEmployed.toFixed(1) + " months", tenureEligible); html += row("Hours Worked (past 12 months)", "≥ 1,250 hrs", hoursWorked.toLocaleString() + " hrs", hoursEligible); html += "";

if (eligible) { html += "#### Leave Entitlement Summary "; html += ""; html += "" + "Item" + "Weeks" + "Hours" + "";

html += "Maximum FMLA Entitlement (" + (leaveType === "military" ? "Military Caregiver" : "Standard") + ")" + "" + maxWeeks + " wks" + "" + totalLeaveHours.toFixed(1) + " hrs";

html += "Leave Already Used This Year" + "" + (leaveUsed / weeklyHours).toFixed(2) + " wks" + "" + leaveUsed.toFixed(1) + " hrs";

html += "" + "Remaining FMLA Leave Available" + "" + remainingWeeks.toFixed(2) + " wks" + "" + remainingLeaveHours.toFixed(1) + " hrs";

html += "";

html += "" + "Intermittent Leave: Remaining " + remainingLeaveHours.toFixed(1) + " hours may be taken intermittently in increments as small as " + minIncrement + " hour (or smaller per employer policy). " + "Equivalent to approximately " + Math.floor(remainingLeaveHours / 8) + " full 8-hour workdays.

"; } else { html += "The employee does not currently meet all FMLA eligibility requirements. " + "Review the criteria above to determine what conditions must be satisfied before FMLA leave can be requested.

"; }

resultDiv.innerHTML = html; resultDiv.classList.add(eligible ? "calc-result-success" : "calc-result-error"); }

#### Formulas Used

Eligibility (all three must be true):

Covered Employer: Employees within 75 miles ≥ 50
Tenure: Months Employed ≥ 12
Hours: Hours Worked in Past 12 Months ≥ 1,250

Leave Entitlement:

Total Leave Hours = Max Weeks × Weekly Hours Standard FMLA: Max Weeks = 12 | Military Caregiver: Max Weeks = 26
Remaining Leave Hours = Total Leave Hours − Hours Already Used
Remaining Leave Weeks = Remaining Leave Hours ÷ Weekly Hours
Equivalent Full Days = ⌊ Remaining Leave Hours ÷ 8 ⌋

#### Assumptions & References

Governed by the Family and Medical Leave Act of 1993, 29 U.S.C. §§ 2601–2654, and implementing regulations at 29 C.F.R. Part 825.
The 50-employee threshold counts all employees (full-time, part-time, temporary) within 75 miles of the employee's primary worksite (29 C.F.R. § 825.105).
The 12-month tenure requirement need not be consecutive; periods of employment separated by seven years or less are aggregated (29 C.F.R. § 825.110(b)).
The 1,250-hour threshold is based on hours actually worked; paid leave hours not actually worked are excluded unless the employer counts them (29 C.F.R. § 825.110(c)).
Standard FMLA provides up to 12 workweeks per 12-month period for qualifying reasons (29 U.S.C. § 2612(a)(1)).
Military Caregiver Leave provides up to 26 workweeks in a single 12-month period when caring for a covered servicemember (29 U.S.C. § 2612(a)(3)).
Leave entitlement is measured in workweeks, converted to hours using the employee's normal weekly schedule (29 C.F.R. § 825.205).
Intermittent leave may be taken in the smallest increment the employer's payroll system uses, but no greater than one hour (29 C.F.R. § 825.205(a)(1)).

FMLA Eligibility and Leave Hours Calculator

FMLA Eligibility and Leave Hours Calculator

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FMLA Eligibility and Leave Hours Calculator

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